One record surgeons, finance, and supply chain can all trust.
OptioHealth builds a verified implant record from charge sheet to PO — every device sourced to a technique guide, GUDID entry, or vendor catalog. Never inferred. If we can’t verify it, we leave it blank.
| Product | Qty | Price | Total |
|---|---|---|---|
| IMP-1001-AConstruct (4)1alert on this lineCementless knee systemExp: 2029-04 | 1 | $5,250.00 | $5,250.00 |
| IMP-1002-AFemoral component, cruciate retainingLot: 1002-AExp: 2030-11 | 1 | $0.00 | — |
| IMP-1003-ATibial component, titanium porousLot: 1003-AExp: 2031-02 | 1 | $0.00 | — |
| IMP-1004-ATibial insert, cruciate retaining 11 mmLot: 1004-AExp: 2030-09 | 1 | $0.00 | — |
| IMP-1005-APatella component, polyLot: 1005-AExp: 2032-06 | 1 | $0.00 | — |
| Total | $5,250.00 |
Optio recommends rejection
5 items totaling $5,250.00. The construct is billed above its contract price, so the case cannot be cost-validated as submitted.
CriticalAbove contract price($350.00)
Cementless knee system billed at $5,250.00 against a $4,900.00 contract price.
- 158
- Product types covered
- Orthopedics, spine, cardiothoracic, neuro, ENT, vascular, ophthalmology, urology, general surgery.
- 5M+
- Devices indexed
- From FDA's GUDID, cross-referenced to manufacturer catalogs and technique guides.
- 60+
- GMDN terms mapped
- Reconciled to OptioHealth's product taxonomy for clean cross-vendor comparison.
- 100%
- Source-verified attributes
- Every classification cited to a primary source. Never inferred.
Data infrastructure
The broadest implant data infrastructure in surgical care.
OptioHealth maintains a structured master record of every surgical implant on the market — sourced from manufacturer technique guides, FDA’s GUDID, IFUs, and direct vendor catalogs. It’s the reason three teams who never agreed on a number can finally work from one.
The platform
Three connected products. One source of truth from charge sheet to PO.
What we do
Core offerings
Comprehensive solutions for surgical implant data management — from intake to analytics.
Reporting and spend analytics
Implant spend broken down by surgeon, manufacturer, surgical site and product category — the reports teams use to benchmark pricing and compare vendors line by line.
Workflow optimization
Automated SKU matching, alerts that flag common issues before a charge sheet is submitted, and notifications that keep every stakeholder in sync.
Vendor management
Contracts, contacts, notifications, and purchase orders in one integrated workflow. Direct rep invitations and self-service access requests built in.
Integrations
Surgical case to purchase order. Automated.
Approved charge sheets flow straight into the procurement system you already run — no re-keying, no lost SKUs, no waiting on a PO.
01
Document
Reps document surgical cases and products used in Trace.
02
Approve
Charge sheets go through your existing approval workflow.
03
Sync
Approved usage data is submitted to your procurement system automatically.
04
Close the loop
PO numbers sync back to Trace so records are always complete.
Integrations are built into the platform, not bolted on afterwards — so the sync is part of the record, not a separate export.
- EnviLive
- SISIn testing
- HSTIn testing
Scheduling integrations add vendor quotes and loaner drop-off confirmations to the record. Other procurement and MMIS systems connect the same way — tell us what you run.
Our approach
Why we built OptioHealth in orthopedics first.
Orthopedic implants are the most expensive, most variable, and most often Bill-Only of any surgical category — which is why we built there first.
The same platform now covers every implant-driven specialty. Most of our published case studies are orthopedic today; spine and cardiothoracic are next.
- Orthopedics
- Spine
- Cardiothoracic
- Neuro
- ENT
- Vascular
- Ophthalmology
- Urology
- General surgery
Who it's for
One platform. Four audiences. One source of truth.
The record serves surgeons, finance and supply chain alike. These are the teams who put it to work.
Built for healthcare teams
Security and compliance.
Built to clear hospital and health system vendor review.
Secure cloud platform
Encrypted in transit and at rest, with role-based access control across facilities.
HIPAA-aligned
Built for PHI-adjacent workflows and reviewed against health system security requirements.
Source-verified data
Every attribute cited to a primary source. Unverifiable fields stay blank rather than guessed.
Hospital-scale rollouts
Multi-facility deployments with centralized administration and real-time sync.
Results
What turns up when every charge is checked.
Two facilities, the same problem: implant and instrument charges nobody could tie back to a contract. Here is what the record found.
Integrated health system · 55 clinics
$700K
in instrument charges the surgeons never needed
Twenty-three vendors were billing for instruments that were not used. Nine months of charge data made the pattern plain, and gave supply chain a number to take to each vendor.
- One fracture case billed nine more products than the facility charged, a $500 gap
- Another billed one fewer product, an $800 gap
Physician-owned orthopedic surgery center
90 days
to return on the investment
Automated alerts caught overcharges on instruments — screwdrivers, countersinks and the like — that the facility recovered as credits, and gave administration real numbers to negotiate with.
- 20–40% savings identified on certain charged items
- One vendor removed after declining the facility's new pricing terms
“OptioHealth's platform trained us on what we should be getting charged, and created one data set for all our teams to utilize. Our billing department is thrilled.”
Get started
Ready to build a record everyone trusts?
Bring one month of Bill-Only charge sheets. We’ll show you what OptioHealth catches — the off-contract fees, the duplicate lines, the hours back.
- Or email us at
- [email protected]